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Microsoft 365 Automation Workflows

Power Automate
smart automation

Radorfa ICT Group helps organizations automate repetitive work with Microsoft Power Automate. Think of approvals, notifications, document flows, Microsoft 365 processes and integrations between apps and systems.

  • Approvals & notifications
  • Microsoft 365 workflows
  • Integrations & connectors
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Automate your daily work

From idea to working workflow

Approvals
Microsoft 365
Power Automate
Notifications
Integrations

Concrete flow example

One practical example of how Power Automate can process an invoice automatically, including checks, approvals, notifications and storage.

Start / end
Document
Process step
Decision
Notification
Storage / system
Example: invoice approval with Power Automate
Start
Invoice arrives by email
Power Automate reads invoice data
Are supplier, amount and reference valid?
No Yes
Notify finance for manual check
End
Create approval request for manager
Approved?
No Yes
Send rejection to administration
End
Book invoice in administration
Save document in SharePoint
Send confirmation to finance
End
What this shows: Power Automate can handle checks, decisions, approvals, notifications and storage in one structured workflow.

Different Power Automate flow types

Power Automate is not just one type of automation. Depending on the process, you can use cloud flows, desktop flows, business process flows or AI-supported actions.

☁️
Most used

Cloud flows

Online flows for approvals, notifications, SharePoint, Teams and data sync.

  • Event, button or schedule
  • Microsoft 365 and connectors
  • Ideal for daily workflows
🖥️
Desktop / RPA

Desktop flows

Automates clicks and actions on a computer, browser or older application.

  • Desktop and web actions
  • Useful for legacy software
  • Less repetitive work
🧭
Guided process

Business process flows

Guides users through fixed steps, so every process is followed the same way.

  • Clear stages and steps
  • Consistent way of working
  • Useful for sales and service
🤖
AI supported

AI and generative actions

Uses AI to understand text, classify information and suggest the next action.

  • Text and document help
  • Smarter decision logic
  • Always with control
Radorfa approach:

We first determine which flow type fits your process. Sometimes one cloud flow is enough. In other cases we combine cloud flows, desktop automation, approvals, connectors and monitoring.

  • We work with separate environments for testing, development and production.
  • New flows and changes are tested safely before they go live.
  • We use variables and configuration instead of hardcoded values.
  • Settings such as email addresses, URLs, IDs, limits and API data remain easier to manage.

Typical Power Automate use cases

These are practical examples where Power Automate can quickly add value inside a Microsoft 365 environment.

Approval flows

Automatically send requests for invoices, purchases, leave, contracts or changes to the right person for approval.

Teams notifications

Automatically notify teams when a form is submitted, a file is uploaded, a task changes or a customer request arrives.

SharePoint document flows

Route documents automatically, archive files, request approval and keep document libraries organized.

Excel and data automation

Move data from forms, Excel, SharePoint lists or external systems into the right place without manual copy-paste work.

Email automation

Automatically send confirmations, reminders, status updates or internal alerts based on events or changes.

System integrations

Connect Microsoft 365 with CRM, ERP, support systems, web forms or other business applications.

Why let Radorfa set it up?

A workflow is only useful if it is logical, secure and maintainable. Radorfa does not just click flows together, but first looks at the process behind them.

  • We map the process before building
  • We keep ownership and permissions clear
  • We prevent messy and unmanageable flows
  • We make the flow understandable for your team

Our approach

We work step by step, so the automation remains clear and useful in practice.

1

1. Inventory

We identify repetitive work, bottlenecks, approvals, systems and current manual steps.

2

2. Flow design

We design the logic: trigger, actions, conditions, notifications, error handling and ownership.

3

3. Build and test

We build the automation, connect the required apps and test with realistic scenarios.

4

4. Delivery and support

We deliver the flow, explain how it works and support further improvements when needed.

Control and management

Without control, automations can become messy. That is why we pay attention to naming, permissions, documentation, ownership and monitoring.

  • Clear naming and structure
  • Correct permissions and access
  • Monitoring of failed runs
  • Documentation for future changes

Frequently asked questions

No. Smaller organizations can also save a lot of time with simple approval flows, notifications and document automation.
Yes. Power Automate supports many connectors and can also work with external apps, APIs, CRM systems, ERP systems and forms.
Often yes. We first check whether the process is suitable and then determine the best automation approach.
Yes. We can help with monitoring, improvements, documentation and changes when your process changes.

Want to automate smarter with Power Automate?

Let us look at your current process and show where automation can save time, reduce errors and create more overview.

Request a free consultation